Meeting Space Requests
2027 Meeting Space Requests
2027 meeting space requests will open in February 2027.
To be included on the notification list when requests open, email jdahlkoetter@ausa.org.
Need a Quiet Space for Onsite Meetings for 20 People or Fewer? Pop-Up Meeting Space Accepted On-Site Only.
AUSA will offer “pop-up” meeting space in the Walter E. Washington Convention Center and the Marriott Marquis for groups of 20 or fewer. These requests can be made onsite in Room 206 of the Walter E. Washington Convention Center starting Sunday, 11 October at 0800.
Pop-up meeting space may only be reserved for a maximum of one hour. Food and beverage service is not available in these rooms, and reserving parties must supply their own AV. The rooms are set in a standard configuration and cannot be changed. Pop-up rooms accommodate groups of 20, 12 or 8 attendees. These rooms are free of charge.
On-Site Meeting Space
AUSA welcomes affiliated organizations, government, exhibitors, and sponsors to convene and host various functions during Annual Meeting 2026 at the Walter E. Washington Convention Center and partnering hotels. Please review the policies for each property before completing the meeting space application.
Meeting space for a maximum of two hours per day per company can be reserved at the Walter E. Washington Convention Center.
AUSA will be accepting meeting space requests for functions at the Convention Center through Friday, 4 September 2026, or until sold out.
Policies
- No run of show requests or multiple back-to-back room reservation blocks are allowed.
- The maximum time allotted is two hours per day.
- Meeting space requests are assigned on a first-come, first-served basis.
- Signage for your event cannot be placed throughout the Convention Center. Each event is allotted one sign outside of the event space.
- The booking fee includes standard equipment only.
Specialty equipment, audiovisual services, internet, food and beverage, and any other costs associated with the room are the responsibility of the reserving company or organization.
Standard Equipment Includes
- Function floorplan drafted by the Convention Center
- Facility tables, including banquet rounds and classroom tables; high-boy tables are not included
- Chairs
- Riser
- Lectern
- One easel per room upon request
Facility contacts for ordering AV, food and specialty equipment
Booking Fees
To submit a meeting space application, a non-refundable booking fee is required. Refunds will only be granted if AUSA cannot accommodate your meeting request.
| Organization Type | Booking Fee |
|---|---|
| Non-members | $1,450 |
| National, Community & Association Partners and International Military | $950 |
| Exhibiting and Sponsoring Companies | $700 |
| AUSA Chapters | $325 |
| U.S. Military/Government Organizations | No charge |
Please email Colleen Stembridge at cstembridge@ausa.org to inquire about meeting space at the Walter E. Washington Convention Center.
Full-Day or Multi-Day Events
Partner Properties
- Marriott Marquis Washington, DC - SOLD OUT
- Courtyard/Residence Inn by Marriott Washington Downtown/Convention Center - SOLD OUT
The Westin Washington, DC Downtown - SOLD OUT
Policies
- Must be an AUSA National, Community or Association Partner, or U.S. Military/Government Organization.
- If you need multiple spaces, fill out the application once for each meeting space. Please submit the requests with different event names.
- Must meet the food and beverage minimum set by the hotel.
- Meeting space requests are assigned on a first-come, first-served basis.
- Signage for your event cannot be placed throughout the Convention Center. Each event is allotted one sign outside of the event space.
- Rental, specialty equipment, audiovisual services, internet, food and beverage, and any other costs associated with the room are the responsibility of the reserving company or organization.
After your request has been approved by AUSA, a contract with the hotel must be signed to confirm your meeting space.
Booking Fees
To submit a meeting space application, a non-refundable booking fee is required. Payment will be processed after your event has been approved by AUSA. Refunds will only be granted if AUSA cannot accommodate your meeting request.
| Organization Type | Fee Per Day, Per Function Space |
|---|---|
| AUSA National, Community & Association Partners and International Military | $500 |
| Exhibiting or Sponsoring Companies | $400 |
| U.S. Military/Government Organizations | $350 |
| AUSA Chapters | $300 |
Please email Jarad Dahlkoetter at jdahlkoetter@ausa.org to inquire about meeting space at our partner hotels.