Exhibitor Housing

Exhibitor Housing Information
For assistance, please contact ausasupport@cmrus.com.

 

Please log into the Exhibitor Service Center to access the Advanced Housing Form

New for 2021:

Exhibitor Housing Advanced Requests
Exhibiting companies that have secured booth space for the AUSA 2021 Annual Meeting & Exposition are invited to request hotel reservations or room blocks prior to the general public.

Advance requests will be accepted between Monday, June 7, 2021 at 12 p.m. ET and Friday, June 18, 2021 at 6 p.m. ET. Exhibitors who request their rooms during this period will have first option to reserve discounted rooms that AUSA has contracted.

Requests received after 6 p.m. ET on Friday, June 18, 2021, will be processed in the order they’re received after all advance requests have been accommodated.

General Information

  • Advance request submissions will be reviewed by AUSA and its housing partner, CMR/AUSA Housing. Assignments will be based on the following criteria: Date and time received, exhibiting companies’ history of booking in the official AUSA room block, room utilization history (rooms reserved vs. utilized), and hotel availability.
  • Requests for any number of rooms must be submitted using the AUSA Room Block Request website. Each company will be limited to no more than 5 rooms per hotel at the AC Hotel Washington DC Convention Center, Courtyard Downtown/Convention Center, Marriott Marquis, Renaissance Washington, DC, and Residence Inn Downtown/Convention Center.
  • Companies that submit their requests by 6 p.m. ET on Friday, June 18, 2021, can expect to receive their individual confirmation emails (for 9 rooms or fewer), or group agreements (for 10 or more rooms) on or before Friday, July 2, 2021
  • Companies that submit their requests after 6 p.m. ET on Friday, June 18, 2021, can expect to receive their individual confirmation emails (for 9 rooms or fewer), or group agreements (for 10 or more rooms) on or before Wednesday, July 7, 2021.
     

Requests for 9 rooms or fewer:

  • AUSA Housing will audit requests by company and may combine individual requests from the same company into a group block if 10 or more rooms are requested.
  • AUSA Housing will initially confirm requests for fewer than 10 rooms by booking individual reservations under the name of the requester. Unique names for each reservation are due by Friday, August 27, 2021.
  • Cancellation deadlines vary by hotel. Please refer to your email confirmation(s) for the last day to cancel to avoid a penalty of one night’s room plus tax, per room.

Requests for blocks of 10 or more rooms:

  • Companies that request 10 or more rooms will be required to enter into a group agreement and manage their block online.
  • Rooming lists with unique names must be furnished to AUSA Housing by Friday, August 27, 2021. After this date, any remaining unused rooms will be released for general sale.
  • The deadline to cancel reservations booked within a room block is Friday, September 3, 2021. Failure to do so may result in a penalty of one night’s room plus tax, per room.

Dates to begin contacting hotels directly for changes and cancellations vary. Please refer to your confirmation(s) or group agreement for the specific dates.

Important Dates & Deadlines

Mon, Jun 7, 2021

Exhibitor advance requests open (12 p.m. ET)

Fri Jun 18, 2021

Exhibitor advance requests close (6 p.m. ET).

Requests received after 6 p.m. ET will be processed in the order received after advance requests have been accommodated.

Fri, Aug 27, 2021

Rooming lists/unique names due to AUSA Housing

Fri, Sept 3, 2021

Last day to cancel a reservation in a room block to avoid a penalty of one night’s room plus tax per room.

Dates Vary by Hotel

Last day to cancel an individual (non-group) reservation to avoid a penalty of one night’s room plus tax per room.

Wed, Sept 22, 2021

Last day AUSA Housing can accept changes:
Marriott Marquis

Fri, Sept 24, 2021

Last day AUSA Housing can accept changes:
All other hotels

Contact hotel directly for changes:
Marriott Marquis

Tue, Sept 28, 2021

Contact hotels directly for changes:
All other hotels


 

Alert! Convention Management Resources (CMR) is the official hotel management company for the AUSA 2021 Annual Meeting and Exposition. No other hotel management company or travel agency is authorized to place reservations on behalf of The Association of the Unites States Army. These companies have not entered into agreements with the Washington, DC hotels and are not able to guarantee rates and accommodations during the dates of the conference. Should you be contacted by any agency other than CMR, please contact AUSA Housing